Improve the performance of your powerpoint presentations by compressing your media files and reducing the size while not compromising on quality. Here is how you can successfully compress media files in your powerpoint presentations in 5 steps:
- Basic
Before beginning, what you have to know is that different types of media files go by different terms. When it comes to audio or video files, their quality can be a big factor that is affecting playback. Audio and video files go by- Presentation quality ( save your space but overall quality can be maintained), Internet quality ( The quality will resemble internet material), and Low quality (you can use this when your space is limited. This will reduce file sizes, so use it when you send presentations through email. When it comes to images, the higher resolution they have, the more demanding it is to load. Use alternatives like jpeg, png, tiff or gifs instead!
- Compress Audio/Video
Open your presentation slides and look for the audio and video files. You can compress them by locating the File menu tab. Choose Info, which will lead you to a series of options. Choose Media size, and look for Performance section. This will enable you to choose the option to Compress Media. You will then be asked to determine what quality you want to compress it into. Keep in mind that this will affect your file size. Choose depending on the kind of quality that you can best accommodate.
- Compress Image
When it comes to compressing pictures, you can select the image that you want to compress and visit Picture Tools. Look for Format and choose the Adjust option. This will enable you to select Compress Pictures. If you only want to compress the specific image, choose Apply to Selected Picture Only. However, if you wish to automatically compress all images, you can choose Options and look for Compression options and choose Automatically perform basic compression.
- Change Image resolution
Another way of reducing and compressing images would be to lower the image resolution of your pictures instead so that the file size drops without compromising the overall quality of your image. How you can do so is achieved by choosing the picture and locating the Picture tools. Use the Format tab and Adjust option like the step above. But this time, choose Compress pictures and choose Options before choosing the resolution under the Target output.
- Crop
As a last ditch resort to compress your images, you can choose to crop the images. Trim away unwanted portions of your image by choosing the Picture Tools option and selecting the Format tab. Look for the Size option and select Crop. You will then be able to manually adjust the crop size based on how you want it to be by dragging the cropping handles around. Once you have done so, remove the areas you want gone by going to the Picture tools section again and choosing Format, look for Adjust and choose Compress Pictures.This will enable you to select options- choose Delete cropped areas of images.
