As the demands of its user base increases over the years, Microsoft makes sure to stay on top of their game by listening to their users and coming up with newer software programs to meet their requests. Microsoft WinWord 2016 is amongst the corporation’s latest series of software programs made available to the market as of late.
One of it’s notable features is that Microsoft WinWord 2016 comes with real time co-authoring. Here’s how you can ensure fuss free collaboration using this software in 5 steps:
- Saving/Storage
In order to begin real time collaboration with your colleagues, you will first be required to save your project file into areas like OneDrive, OneDrive for Business and SharePoint Online, which are compatible with Microsoft WinWord 2016. Once you have managed to do so, then the option to share your winword document will be available- which should be located on the upper right of your window. All you have to do is select that and you will be able to invite the relevant people.
- Access Permission
Once you have done the above step, your colleagues will receive an invitation email attached with a link to your document. You can either enable automatic sharing of changes or perform that change manually- through the share pane or general tab section. Make sure to give your colleagues the permission/authority to be able to view and edit your document in Microsoft WinWord 2016 or even Word Online.
- Collaborate
Upon achieving that, you and your colleagues should be able to edit changes together at the same time regardless of where you are at. Keep in mind that everyone who is in the document will be able to see the changes that have been made. Every version of the documents you and your colleague are opening to work on should be the newest most updated version. You will also be able to leave notes and comments on the layout.
- Access
As long as you have the link to your WinWord document, you will be able to access it and keep connected with your files. To make sure you can access it even while you’re outdoors and travelling, it is recommended to download and install Microsoft WinWord 2016 and related office apps on your mobile phone so you can edit while on the go. Documents that you have recently used fill also be kept track of so you can easily pick up the pace again.
- History
As an added security measure, WinWord 2016 comes built in with a history pane so that you can take a look at a list of the previous versions of your document and keep track of the edits. You will be able to see the portions that were edited and who edited the files as well. All you have to do is search for file and select history. If you want to restore back to an earlier version, you can select and click restore. These changes are easily reversible so risk is lowered since you can recover them at any point in time.
With these 5 tips in mind, you should be able to safely begin co-authoring with your other 20 colleagues using Microsoft WinWord 2016.
