Microsoft Powerpoint is a software that doubles up as a treasure mine of sorts, containing numerous hidden features, tips and tricks that have yet to be discovered and explored by others. The interesting thing about this software program is that there are so many different methods of doing things, and so many things you can achieve because of the sheer amount of features that users are empowered with.If you are new to Microsoft Powerpoint, there are 5 tricks you can use to your advantage and eliminate hassles when it comes to sharing Microsoft Powerpoint files:
- Compatibility
Often times, there is no guarantee that the recipients of your powerpoint slides are using the same software versions as you are. Depending on the software versions, some are unable to access certain features or view certain formatting you have created using yours. So to prevent that inconvenience from happening, make sure to use compatibility mode so that most software versions will still be granted access to your files. Simply visit the files tab of your Microsoft Powerpoint version and locate the options tab. This will open up the dialog box, there you can save your presentation slides- choose compatibility mode or the format that shows older versions of Microsoft Powerpoint.
- Exporting
If your clients or users do not have Microsoft Powerpoint, then it would be difficult to open certain slides and files. What you can do is to convert your Powerpoint presentations to other file formats that they can access and open. For example, PDF formats are often universally used. You can also choose to export your presentation as a video so you can send that online or have it burned into a CD. Use the File tab and choose Export. You will then be able to change the file type option to your desired choice. Then simply click on save as and allocate the according as well as title accordingly.
- Sharing Link
One of the most common and popular file sharing methods when it comes to presentation slides would be through using sharing links since this means multiple users can access and collaborate on your files together. You will need to upload your files into Onedrive or Sharepoint and other similar online storage areas. Then, use your File Tab and choose Share. This will enable you to use the Get a sharing link option to obtain a generated link. Use this link to email it to other collaborators and make sure to choose editing permissions before you do.
- Publish
Alternatively, you can also choose to publish your Powerpoint presentation slides. Upload your powerpoint presentation into a shared library with relevant editing permissions so that users can access them from a secure location. You can make a video format of your presentation as well and upload it to sites like youtube with controlled settings so that only select individuals can view them.
- Additional tip
Before you share files, make sure that the autorecovery option is active so that in event of crashes or problems accessing the file, you can perform and restore an earlier copy. You can also edit your settings so that Microsoft Powerpoint can perform autosaves for you. To do so, simply look for the file tab, choose the options and save.
