Better manage and reduce the number of botched document printing with these 5 handy tips when it comes to sharing and printing word documents. Here’s what you need to remember when you’re doing so:
- Margins
Microsoft Word allows users to use predefined margins or create their own customised. When sharing and printing word documents, it is essential to remember that different printers accept different margin settings and they often require a specific minimum margin setting since they cannot print too close to the edge of the paper. You can use smaller margins to conserve space but make sure your margins fit within the page and are accepted by your printer. To change margin settings, use the Page Layout menu tab and choose Margins. Select custom margins or narrow for smaller margins.
- Print Preview
Print preview is a good option to use to get a gauge of how your printed document is going to look. It’s advised to rely on the Print preview feature of Microsoft Word before printing anything just in case there are adjustments to be made. Go to the File menu tab and choose print. This will generate the print preview for you. It will then allow you to make minor adjustments like page layouts, margins, size and more!
- Double-sided printing layout
Conserve your resources by choosing to print your documents on double-sided instead of single-sided whenever you are able to. To do so, choose the File menu tab and select print to bring up the menu for it. Select Print on Both sides and you will be able to print double-sided documents. Make sure your printer can reload and print on the page’s second side automatically, otherwise you may have to reload the pages yourself.
- Test
Make sure to do a test print first before you go ahead with printing many copies so as to correct any possible printing mistakes first and reduce the amount of possible waste. You can base the print quality with your test print- make sure everything is exactly how you want it and make adjustments if necessary before you print your final version of your documents.
- Sharing
When it comes to sharing word documents, you can do so with many different options- like ensuring that your Word document is in read only format or even exporting it in different file formats depending on requirements. PDF formats are generally more appreciated, so simply save your file and select PDF under the list of available format options that are accessible to you.
