When it comes to shared powerpoint slides between colleagues and potential investors, accessibility and security should be prioritised above all. Maintain the quality and security of your powerpoint slides by making sure to use these 5 healthy habits when reviewing them:
1. Making notes (Adding Comments)
Microsoft Powerpoint allows users to leave useful notes for others without having it appear on the actual powerpoint slides. To add comments of your own, you can choose the text or area for the comment to appear on and look for the Review tab. Choose the tab and select the locate comments group. You will be able to find the selection for New comment. This will bring up a pane on the right for you to type. If you want to stop adding comments, just hit enter or click somewhere else. The comments will show up as small thumbnails to the notice of other collaborators.
2. Editing Comments
Click on the thumbnails in the affected powerpoint slides to pull up the comments pane once more. You will then be able to see what is written. Choose the comment you want to edit and simply make your changes before clicking away. Microsoft Powerpoint will update your comments to the edited version.
3. Replying Comments
Choose the comment thumbnail to open up the comment pane once more- you will see the chosen comment highlighted. Choose the reply open and type in your own comment before pressing Enter. Your reply will appear below the original reply in a new thumbnail.
4. Deleting Comments
Choose the comment you want deleted and locate the review tab, You can delete the comment straightaway once you find it. But if you wish to delete more than just one comment, make sure to use the drop down arrow under the delete command and choose Delete all comments, be it in this slide or all comments in the powerpoint slides.
5. Comparing Powerpoint Presentations
Microsoft Powerpoint allows users to compare two different versions of their presentation and deciding the changes to be included in the finalised version through the compare feature. To compare, open one of the powerpoint versions and choose the review tab. Under said tab, you will find the compare group options. Choose compare and you will see a dialog box that prompts you for the second file version. Choose and open it so that the revisions pane can area with the comparisons.
