Small changes come a long long way when it comes to productivity. Keep track of your Microsoft word documents and add a touch of professionalism by learning to create and manage your index entries in your documents today. Here’s what you should do:
The purpose of an index is to clearly list terms and topics that are discussed in documents, complete with page information for easy reader reference. Index lists are highly useful if you want to retrieve information from relevant pages in a short amount of time without having to struggle looking for it.
In order to create an index, you will be required to mark index entries with the provision of the main entry name, select designs, and also the document cross reference before proceeding to build. Begin with marking index entries- you are generally able to mark phrases/words and mark entries of text that covers a range of pages, depending on the situation.
To mark just words or phrases, you can choose the existing text and select the References tab. Once there, you will be able to choose from the index group of options. Hit Mark Entry and you should successfully have marked the phrase or words. But if you want to create a main index entry with just your own text, then you will need to edit it in the main entry section and customise by way of subentry creation (cross referencing to other entries).
Cross referencing to different entries can require a little bit of format- create your subentry and type in the subentry text you want, along with : and then the text for your third level entry. Hit on the Options section and choose cross reference. Remember also to format page numbers so that they would appear in the report index for viewers. Choose the text you need for subentry and right click on it to enable the font option.Picking that would allow you to choose different formatting options. As a good recommendation, select either bold or italic below page number format and begin by formatting the index text.
On the other hand, if you want to mark text that goes for a range of pages, you will need to select the range you want your index entry to be referred to. Locate the Links section under your insert tab and choose bookmark. Name your bookmark and select add, then click to the end of your bookmarked text and choose the Reference tab. Find the Index group and hit the mark entry option. Make sure to type your index entry for your marked test into the main entry box when you are done and format your text by right clicking and selecting font. Under the options section, choose page range and fill in the bookmark name you had in the bookmarks section and choose mark.
After you have managed to mark the entries in Microsoft Word, select your index design and insert your index into your Microsoft Word documents. Under the references tab, choose the index group of options and look for the option to insert index. You can make use of the available designs Microsoft Word makes available for you.
You can also design custom index layouts for yourself by choosing the formats area and selecting From template, then choosing modify. You will then be led to the style dialog box where you can choose the index style and modify it with the formatting options you can select under the format tab. Add the changes to your templates and choose all documents based on template. Authorise the change and you should be done!
