When it comes down to Word’s underrated yet useful features, one of them would definitely be the Word accessibility checker. If you are able to effectively harness all of the effectiveness the Word accessibility checker can potentially offer, then you may very well earn yourself that new partnership you’ve been eyeing. Here’s how you can use this word feature in 5 steps:
- Function
The word accessibility checker is a tool that can be used to examine your contents for accessibility issues. This feature sends reports to users on potential accessibility issues, explains reasons based on how users with visual or hearing disabilities may experience, and identify possible solutions to resolve the issue. Not only will that improve the quality of your reports, it also serves as a good impression earner since it shows your dedication and consideration towards everyone.
- Method
Locate the File tab, locate Check for Issues. You will then be given several options, choose Check Accessibility. The word accessibility checker will then be seen on right side of your Word document page and inspect the details of your document. Any possible issues will be included in the inspection results panel. Word will automatically highlight the section in which the potential issue resides when you click on a point. You will then be given the reason behind potential issues as well as a suggested resolution.
- Rules
The word accessibility checker mainly categorises accessibility issues in three different rules- error, warning and tip. Error is usually seen for content portions that cause immense difficulties in terms of comprehension and visibility for people with disabilities. Warnings on the other hand, imply that certain content could cause inconvenience and slight struggle for disabled users. Tips are essentially suggestions on further improvements in organisation or presentation that can boost up user experience.
- Recommended features
The feature will seek to recommend additional features from the Office series that can potentially resolve word accessibility issues when used together. It is however, up to the user on whether or not to do so. If you choose to try out the additional features, you can often find resources on the official Microsoft website.
- Make changes
After gleaning insight from the word accessibility checker, you can continue on with applying changes and finding out what works best and what does not. This way, you will be gaining the most out of this feature and making presentation improvements for everyone.
