5 Powerpoint File Management Practices To Keep
Keep your workflow optimised by improving your productivity with these 5 Powerpoint file management practices. Implement them into your daily routine and witness for yourself how much more effective you can be!
1. Slide Views
Microsoft Powerpoint currently supports up to 5 slide view formats. For easy information visualisation, look at your Powerpoint slides through different views to make sure your information placement is aligned well. Different slide views are optimal for differing occasions. For example- the normal view is a good default to go to for editing and slide creation purposes whereas the slide sorter view is good for slide organisation. Whereas the slide show view is a perfect example of what will be presented to the audience.
2. Speaker Notes
Make sure to take full advantage of speaker notes. Not only will they be effective and helpful towards prompting the speaker during powerpoint presentations, speaker notes can also be used to highlight areas to take note of, fixes that can be made and leave little notes for your other collaborators to keep track of. Multi purpose, kept hidden from the audience and convenient, this is one of your most valuable functions in Microsoft Powerpoint. Manage your powerpoint project well by keeping track of information left in speaker notes.
3. Slide Sections
Further categorise your Powerpoint slides for a better organised file. You will be able to access all information as and when you please, after you have taken the time to group slides according to different ‘sections’. This is a good way to keep your workspace tidy as well, since you can choose to only expand certain sections at a time when looking for information. It would leave less room for potential mistakes.
4. Protection
File protection is a good measure to have, especially if you have multiple collaborators working on the same project. To save your Powerpoint presentation, look for the file tab and select backstage view. You will gain access to the info pane, where you can choose the protect protection command. This will lead you to a drop down menu where you can choose different options and tweak the controls.
5. Back Up
Saving at regular intervals and creating back up copies are a general good practise to keep just in case the security of the files are compromised. As a good recommendation, it may be prudent to save the original file but also an additional copy of the original somewhere secure. You can choose to save it wherever you wish to, but for added measures, you can also choose to save it in your OneDrive account.
These are just 5 out of all the powerpoint file management practices one can undertake for workflow efficiency. Have you tried any of them out yet? What other practices can you combine with these for a better management system?